Executive Assistant
Competitive Remuneration plus incentives
Manukau and Papakura, Full Time, Admin/Office
Please Quote Reference Number 96714
  • Exceptional role for a proactive professional with executive support expertise
  • Work with the Harcourts brand
  • Full time opportunity in a large and fast growing team

  • Join Harcourts New Age as our Executive Assistant to the Director and Play a Key Role in the Real Estate Leadership!

    We're seeking a dedicated and detail-oriented executive assistant with prior experience to join our high energy South Auckland team. Use your organizational and administrative skills to make a significant impact, working alongside a supportive group of professionals who share your dedication to excellence.

    If you're ready to advance your career and join a team that values efficiency and collaboration, we'd love to hear from you.

    Primary Duties:
    • Calendar Management: Efficiently manage the Director's schedule, coordinating meetings, appointments, and travel arrangements.
    • Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
    • Communication Management: Handle incoming and outgoing communications, ensuring timely and accurate responses.
    • Document Preparation: Prepare reports, presentations, and other documents as needed, maintaining a high standard of accuracy and professionalism.
    • Office Coordination: Assist with office management tasks, including supplies ordering, event planning, and maintaining a tidy work environment.
    • Project Support: Provide support on special projects and initiatives, ensuring timely and successful completion.
    • Stakeholder Liaison: Serve as a key point of contact between the Director and internal/external stakeholders, fostering positive relationships and effective communication.
    Essential Skills:
    • Executive Support Mastery: Having prior experience, showcase your expertise in providing high-level administrative support to senior executives.
    • Organizational Excellence: Demonstrate your ability to manage complex schedules, coordinate meetings, and handle multiple priorities with ease.
    • Communication Skills: Exhibit strong written and verbal communication skills to effectively liaise with internal and external stakeholders.
    • Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.
    • Proactive Problem-Solving: Show initiative and resourcefulness in anticipating needs and resolving issues before they arise.
    • Technology Proficiency: Be adept with office software and tools, including MS Office Suite, calendar management, and communication platforms.
    • Autonomous Execution: Exhibit business acumen by taking charge of the role and executing tasks independently.
    Key Purpose: As our Executive Assistant, you'll provide comprehensive support to the Director, ensuring smooth and efficient operations and enabling them to focus on strategic initiatives.

    Are you excited to support the leadership of a dynamic real estate company and make a substantial impact? We want to hear from you at Harcourts New Age! Join us on an exhilarating journey of innovation and growth. Don't miss out on this chance to shape the future of real estate.

    Apply now and become a vital part of our dynamic team!

    Please Quote Reference Number 96714

    Please Complete the Details in our Form Below

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    Complete this Additional Questionnaire:

    (Q1) Which of the following statements best describes your right to work in New Zealand?

    (Q2) How would you rate your English language skills?

    (Q3) How many years experience do you have in an executive support / administrative role?

    (Q4) How would you rate your computer skills?

    (Q5) Where are you currently living?

    (Q6) What is your salary expectation for this role?

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