| Personal Assistant to Director |
| East Tamaki, Part Time, PA/Secretary |
| Please Quote Reference Number 17000 |
|
Support the Director of a group of companies
|
|
30 hours per week with some flexibility
|
About the Role
We're looking for a sharp, proactive Personal Assistant to support the Director of a group of companies spanning wholesale distribution and property development. This isn't a passive diary-keeper role - you'll be the person who keeps a busy, multi-business Director ahead of the day, not chasing it.
You'll work alongside an Operations Manager who handles day-to-day business operations, which means your focus is squarely on the Director: their time, their priorities, their communications, and the hundred small things that need to happen for them to stay focused on the big ones.
Based in East Tamaki with occasional travel around Auckland for meetings.
What You'll Actually Do:- Run the Director's calendar like it's your own - protecting focus time, spotting conflicts before they happen, and making sure they walk into every meeting prepared
- Coordinate travel, meetings, and logistics across multiple businesses and projects
- Draft and manage correspondence with clients, suppliers, and stakeholders on the Director's behalf
- Prepare documents, reports, and briefing notes
- Attend meetings with the Director when needed and own the follow-up actions
- Handle basic financial admin (Xero experience is a plus)
- Keep records, task lists, and schedules tidy and accessible
- Anticipate what's coming next and act on it without being asked
Who We're Looking For
This role suits someone who has done PA or EA work before and genuinely enjoys it. You're someone who:- Takes initiative and runs with it - you don't wait to be told what's urgent
- Can hold your own with a busy Director, including pushing back when something doesn't make sense or a commitment isn't realistic
- Has an instinct for organisation - you can look at a chaotic week and immediately see how it should be sequenced
- Communicates clearly and professionally with everyone from tradies to lawyers
- Treats confidential information as confidential, full stop
- Pays attention to detail without getting lost in it
- Holds a full driver's licence
- Bonus: experience with Xero or similar accounting software
What We Offer:- $40/hour, 30 hours per week with flexibility on how those hours are structured
- A genuinely varied role across multiple businesses and industries
- Direct exposure to a working business owner and the decisions they make
- A workplace where good judgement is trusted and rewarded
If this sounds like you, we'd love to hear from you. APPLY NOW with an up to date CV and Cover Letter.
|
| Please Quote Reference Number 17000 |
|
