| Tauranga, Part Time, Admin/Office |
| Please Quote Reference Number 15913 |
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Monday - Friday | 9:00am - 2:30pm
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Electrical or similar trade background an advantage
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Provide accurate administrative support to the team at John Ward Electrical
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John Ward Electrical are looking for a highly organised and proactive Administration Support professional to join our team and play a key role in supporting the financial and operational workflow of the business.
This is an ideal role for someone who enjoys structure, accuracy, and being an important part of a high-performing team. Your work will directly contribute to smooth project operations and timely invoicing.
If you take pride in being organised, love systems, and enjoy supporting a team to perform at their best, we would love to hear from you.
About the Role
This position plays a critical role in ensuring project information, purchasing, and operational records are accurately maintained. You will support the team by ensuring job data is entered correctly, documentation is complete, and internal systems run smoothly.
Key Duties & Responsibilities:- Simpro & Job Administration
- Enter purchase orders into Simpro prior to month-end
- Ensure job information and documentation are complete and up to date
- Record project approvals and maintain accurate job records
- Add clear invoicing notes to support the accounts team
- Assist with progress claim documentation for multi-month projects - Monthly Invoicing Support
- Ensure job documentation is complete before month-end
- Enter all purchase orders by the final working day of the month
- Record project manager invoicing instructions clearly
- Support the preparation of accurate monthly invoicing - Compliance & Registers
- Maintain training, vehicle and induction registers
- Assist with contractor and new employee onboarding documentation
- Track and notify staff when inductions or certifications are due - Office & Team Support:
- Provide administrative support to the management team
- Maintain organised filing systems (digital and physical)
- Assist with document preparation and project close-out documentation
- Identify and action administrative tasks proactively
This is a proactive role for someone who enjoys staying one step ahead.
About You
You will demonstrate:- Previous experience in office administration (essential)
- Strong Microsoft Office skills (Word, Excel, Outlook)
- The ability to quickly learn new systems
- Experience using Simpro (advantageous but not essential)
- Exceptional attention to detail and organisational skills
- Clear written and verbal communication skills
- Confidence working with operational staff and project managers
- A positive and collaborative approach to team culture
An interest in the electrical or construction industry would be highly valued.
Why Join John Ward Electrical?:- Competitive hourly rate aligned with skills and experience you bring to the role
- Supportive and professional team environment
- Stable, well-established business
- Structured systems and processes
- Part-time hours that support work-life balance
If you are an organised, detail-focused administrator who enjoys supporting a team and improving systems - APPLY NOW with an up to date CV and a brief cover letter outlining your experience.
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| Please Quote Reference Number 15913 |
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