Executive Assistant - Director of Agency

Executive Assistant - Director of Agency

Riccarton, Full Time, Admin/Office

Please Quote Reference Number 14552

Varied position suited to an experienced EA or real estate professional

Collaborative and fast-paced environment

Join Our Dynamic Team at Bayleys Canterbury!

Bayleys is seeking an exceptional Executive Assistant to support the Director of Agency Sales across Bayleys Canterbury and Wanaka. This senior role is pivotal in ensuring the smooth operation of the sales function while playing a key role in the onboarding, training and operational support of both new and experienced agents.

This is a varied and influential position suited to an experienced EA or real estate professional who thrives in a fast-paced, high-performing environment and enjoys being at the centre of business operations.

The role

You will provide high-level, confidential executive support to the Director of Agency while also contributing to the operational efficiency of the sales team. A significant focus of the role will be managing agent onboarding and coordinating training across REINZ, PropertyGuru and Bayleys' in-house systems, ensuring new team members are set up for success from day one.

Key responsibilities include:

Comprehensive executive support including diary management, meeting coordination, travel arrangements and correspondence
Managing onboarding processes for new and transferring agents, including induction, system access and training coordination
Delivering and coordinating training in REINZ, PropertyGuru and Bayleys internal platforms
Preparing and distributing reports, KPI summaries and performance dashboards via Property Suite and Power BI
Supporting recruitment processes including advertising, interview coordination and candidate management
Assisting with sales events, awards functions and key divisional initiatives
Overseeing operational systems, documentation and compliance including AML and agency agreements
Acting as a trusted liaison between the Director of Agency, sales managers and wider support teams

About you

You will bring a strong executive assistant or senior real estate administration background, combined with outstanding organisational capability and attention to detail. You are proactive, adaptable and confident managing competing priorities while maintaining the highest standard of professionalism.

You will also have:

Advanced Microsoft Office skills and confidence learning new systems
Excellent written and verbal communication with strong proofreading skills
Experience in coordinating training programmes
Ability to work under pressure and meet tight deadlines
Sound judgement and discretion when handling sensitive information
A collaborative approach and genuine care for delivering high-quality outcomes

Experience within real estate will be highly regarded.

Why Bayleys Canterbury?

At Bayleys, we pride ourselves on our professional culture, strong brand and commitment to excellence. This is an opportunity to step into a trusted position supporting senior leadership while helping shape the onboarding experience of our sales professionals.

In return, we offer a supportive team environment, ongoing development and the chance to be part of New Zealand's largest full-service real estate company.

If you are an experienced EA or operations professional ready to make a meaningful impact in a premium real estate environment, we would love to hear from you.

Apply now and be part of the Bayleys success story.

Please Quote Reference Number 14552