Personal Assistant & Foundation Coordinator

Personal Assistant & Foundation Coordinator

Newmarket, Full Time, Admin/Office

Please Quote Reference Number 14244

Personal Assistant role with a twist

Assist with philanthropy projects for the Harcourts Foundation

Be part of a leading international real estate brand

About Harcourts

Established in 1888, Harcourts is the second largest and the fastest growing real estate group in Australia/New Zealand, boasting a national franchise network of 866 offices across 11 countries and over 6,060 team members globally, and managing over 26,000 residential rental properties nationwide.

Our award-winning teams offer a full range of real estate services both locally and internationally, sharing a commitment to providing an exceptional real estate experience by always putting our customers, business partners, and clients first. Our unwavering desire is to help everyone we work with to achieve success. Whatever their ambitions and needs, we do everything we can, to make it possible.

Position Overview

Personal Assistant to Heads of Departments and Foundation Coordinator role requires strong organisational skills, the ability to manage competing priorities, and a passion for bringing people together through well-executed meetings, trainings, and functions.

About the role:

In this diverse role, you will report directly to the Business Partnership Manager and provide administrative support to the NAI Harcourts New Zealand General Manager. You will also coordinate the Harcourts Foundation - the charitable arm of Harcourts that raises funds to support community-based organisations and initiatives.

Key responsibilities include:

Managing and maintaining content on intranet pages for business partners, NAI Harcourts, and Foundation initiatives
Preparing Business Partner annual contracts and spreadsheets and compiling quarterly newsletters
Coordinating the Harcourts Foundation grant process, maintaining relationships with business owners and charities, and managing Foundation communications
Supporting the NAI Harcourts General Manager with newsletters, digital magazines, databases, meetings, and annual conference events
Maintaining systems, procedures, and content to ensure smooth operations across all areas of responsibility.

This is a full-time role in a fast-paced, people-first environment where your organisational skills and initiative will shine.

About you:

Our ideal candidate is a highly organised, proactive, and systems-driven individual who thrives in a fast-paced, multi-stakeholder environment. You have excellent communication skills and the ability to build and maintain strong relationships with internal and external stakeholders. You take ownership of your work, demonstrate initiative, and maintain a high level of accuracy and attention to detail.

To succeed in this role, you will have:

Proven experience as a Personal Assistant or in a coordinator role, preferably supporting multiple stakeholders
Experience managing databases, newsletters, intranet content, or digital communications.
Exceptional organisational, time management, and prioritisation skills
Strong written and verbal communication skills
Proficiency in Microsoft Office including Excel, and confidence learning new systems
A proactive and motivated approach, with a sense of humour
A positive attitude and alignment with the Harcourts values.

This is a fantastic opportunity to contribute to a growing international network while supporting the Harcourts Foundation and its community initiatives, within a supportive, collaborative, and dynamic environment.

Why You Should Join Us:

Our purpose is to help others achieve success.

To do that, we know that it's you, as part of our team that will make it possible.

We're a people first business who believes that we can only do our best work when we are being courageous, doing the right thing and are having some fun and laughter along the way.

We know that one team will always be better than any one individual and that together, we're stronger.
We're shaped by history that spans more than a century, but we've never been more excited for our future and the potential for you to write your own page in our history book.

If you believe that anything is possible and are interested in helping others achieve success, then we'd love to hear from you.

But wait, there's more!

Should you be successful, you will also find that Harcourts is a place where you will:

Grow personally and professionally with learning and development opportunities
Enjoy use of our flexible working policy with the ability to work five days per month remotely
Experience the true beauty of an incredible workplace culture unlike any other
Enjoy kitchens that are stocked with coffee machines and snacks for your enjoyment
Be in a convenient location that is close to lots of options for food and close to the city.

If you are an organised and proactive individual with a passion for providing excellent administrative support, we invite you to apply for this position.

Please Quote Reference Number 14244