| Parnell, Part Time, Admin/Accounts |
| Please Quote Reference Number 12660 |
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General Administration and Bookkeeping duties
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Part time 16 - 24 hours per week over 2 or 3 days
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Opportunity with Urban Solutions - Based in Parnell
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Founded 2001, Urban Solutions is a hands on, full delivery project consultancy. We offer a refreshing approach by harmonizing and integrating a full range of professionals and specialists under one roof to deliver community infrastructure projects.
We are currently seeking a Practice Administrator to support our team and help ensure the smooth running of our business operations and project delivery processes.
This is a part time opportunity working 16 - 24 hours per week over 2 or 3 days.
As Practice Administrator, you will play a key role in the day-to-day administration, finance, and project support functions of the consultancy. This includes general bookkeeping, contract administration, and supporting our project managers in delivering successful outcomes. You'll work across a range of business systems and take part in initiatives that help the practice run efficiently and effectively.
Key responsibilities will include, but will not be limited to:- Manage accounts payable, payroll, and bookkeeping using Xero.
- Administer project delivery systems, including Harvest, SharePoint, and other digital tools.
- Assist project managers with contract preparation and administration.
- Oversee project setup, document control, and delivery workflows.
- Coordinate subconsultant engagements, agreements, and invoicing.
- Support timely and accurate client invoicing and financial reporting.
- Manage office operations including insurances, licenses, subscriptions, and assets.
- Maintain health & safety documentation, including hazard registers and incident logs.
- Contribute to digital marketing efforts and help manage social media presence.
- Keep the company website updated with relevant content.
- Support the development of proposals, capability statements, and staff CVs.
- Draft and manage client service agreements and subconsultant contracts.
- Support staff onboarding and coordinate performance reviews.
- Assist with staff development, training, and wellbeing initiatives.
- Maintain project forecasts and contribute to regular business reporting.
To be considered for this position, you will need to be proactive, organised, and bring a strong attention to detail. You will enjoy working in a fast-paced, team-oriented environment and will be comfortable wearing many hats in a dynamic consultancy.
You will also need to demonstrate:- A positive, professional, and solutions-focused approach.
- Strong written and verbal communication skills.
- Excellent organisational and time management abilities.
- Understanding of contract administration and documentation.
- Proficiency in Xero, SharePoint, and related business software.
- Ability to manage competing priorities and drive continuous improvement.
At Urban Solutions, you'll be part of a team that values collaboration, flexibility, and long-term relationships. We support professional development and offer a positive work environment where your contribution matters.
If this sounds like the right fit for you, we'd love to hear from you. APPLY NOW through our online application form.
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| Please Quote Reference Number 12660 |
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